POP3: Download all your emails to your favorite device keeping your online email empty to receive more emails. For best practice, forward all your email to your public or personal emails like gmail, hotmail, yahoo mail for convenience. Below is a step-by-step (screen shot by screen shot) on how to setup your Microsoft Outlook to receive a POP3 email account. You can use the same settings on any device. It might look different by the answers are the same.